Video instructions and help with filling out and completing Which Form 1094 B Non

Instructions and Help about Which Form 1094 B Non

Hello and welcome to our 2017 ACA reporting refresher in this session we'll be discussing ACA annual filings for employers this will include going into some detail on Form 1094 C and 1095-c that employers will need to complete my name is Cory Jordan and I am the central region compliance officer if you're looking for other information on the reporting process we have available additional on-demand sections that cover specific topics on this process let's begin by talking about the forms and their due dates first we have formed 1095-c and this is going to be an individual statement that goes to employees who are full-time this is going to be due to the employee by January 31st of 2018 please note that as of now this due date has not been delayed as it has been in previous years so it is much earlier than the past two years next we have formed 1090 for C and this is going to be the transmittal form that employers used to transmit the 1095 C's to the IRS here we have two potential due days the first one is February 28th of 2018 this is going to be the due date if you're filing this on paper now please note then only employers with less than 250 full-time equivalent employees are eligible to file on paper next we have the due date if you're filing this electronically and that's going to be April 2nd 2018 I know that April 2nd sounds like a random date and well that's because it's normally due on March 31st however this year that falls on a Saturday finally as part of the reporting process this is done on a calendar year basis that means if you have an off calendar year plan that renews on say August 1st you are going to have to report information on two different plan years on these reporting forms now let's jump into the 1090 4c which again is the transmittal form that goes to the IRS part one of the 1090 foresee just includes basic information about the employer so that includes the employers name there he is address for accepting correspondence as well as the name and telephone number of the person who's responsible for answering questions about the form then we also need to report the total number of 1095 C's being transmitted with this particular 1094 C now if you're only filing 110 94 C then you're going to want to check the box on line 19 indicating that this is the authoritative transmittal if based on the number of 1095 sees the e.r filing you have to file multiple 1090 four C's then you're going to want to make sure that just one of these boxes is checked on one particular 1094 C part two is an area where we tend to see a lot of questions line 20 is where you're going to list the total number of 1095 C's being filed the difference between line 20 and line 18 is that line 20 is the absolute total whereas line 18 is the total being filed with this particular transmittal now if you're a member of an aggregated applicable large employer group during any month of the year then you're going to check yes on line 21 line 22 is the area where we tend to see the most questions however thankfully this has been somewhat simplified for 2017 so you'll notice that there's four boxes however boxes B and C have been changed to reserved so that means they are no longer eligible to be checked that's because those expired with the ex raishin of transitional relief in 2016 that leaves us with boxes a and D so box a is for qualifying offer method and what this means is you're offering coverage to your full-time employees that meets the federal poverty level safe harbor for affordability now remember this is a specific safe harbor and it's very possible that your coverage may be affordable under one of the other safe harbor methods that is available so this box is only checked if you meet the federal poverty level safe harbor for affordability then we have box D and this is 98 percent offer method and this means that you're offering coverage to 98 percent or more of your full-time employees and then finally in this section we have the signature section where we need to put the name signature title and date for the applicable signatory part 3 is where we're going to report to the IRS some information on our employee counts so first up you'll notice that we have 12 months listed and that's where we're going to report this information for all twelve months of the calendar year so first up we have column a and you're going to check this box if you're offering minimum essential coverage to at least 95% of your full-time employees and their dependents so this is important because remember 95 percent is that safe harbor for avoiding the a penalty so if you meet this for a particular month you're going to want to check this box next up we have column B and here you're going to enter the number of full-time employees for each month and this does not include employees that are in a limited non assessment period so that's going to be employees who say you hire them and there's a waiting period before they're eligible for coverage two important points here first you can't use the all twelve months box here and then second if you select D for ninety-eight percent offer method on line 22 you're going to leave this blank next we have column C and here you're going to enter the total number of employees for each calendar month this includes all employees full-time or part-time regardless of whether or not they are enrolled in your coverage this will also include employees