Video instructions and help with filling out and completing Fill Form 1094 B Eligible

Instructions and Help about Fill Form 1094 B Eligible

Today we're going to discuss a few things that businesses should be doing in preparation for 2016 filing which is only five months away now keep in mind that the deadlines we do not expect to be extended next year like they were this year so that means you'll start filing between january and the end of March and though that will be the final deadline for everybody so it's not that far away the key points shouldn't take too long I plan to leave a large window for questions if you already have them you can pre submit them to Robin through the chat function and with that I guess we get started okay so first of all hopefully everyone is finished with 2016 filing I know some people have even been filing the last couple weeks and the IRS said has said they're going to cut people some slack but hopefully everybody has done that now and if you have when you get done filing and if you acknowledge at the end that you are completed it will automatically create your a/ca control records which we can show you in the master information control information if you go to Affordable Care Act you can see you'll have a 2016 record here now and if we come in here I can show you that you the 2015 gets locked you can still look at it by hitting shift f1 so you can review your 2015 control record and then here's the new one that's been created and is unlocked also your if you haven't already created your 2016 employee ACA records those were automatically generated for you i'm using the december values for your each of your employees so you don't have to use that cookie cutter and go in and it shouldn't be as maintenance intensive for the second year and beyond so we can go in there quickly and I can show you what that looks like so you can see with our employees here we have twenty fifteen and twenty sixteen records for each of these employees so they've already automatically been created alright the first and most important part of getting ready for next year is to identify and monitor your full-time and part-time employees of course part-time employees don't need to be offered coverage don't need to be reported for but if they're full time designated is full time for even a single month of the year you must report those and of course that doesn't even speak of the offers of insurance and everything but now the the key to that is the standard measurement period report and the initial measurement period report for newer employees we're going to run the standard measurement period report here hopefully you're all familiar with this but if not we can go over what it does and you can see that we can choose to show only mess matches which means people who are classified as full time but measured as part time and vice versa and we can also create a CSV I've already created one match i'll just create another one here so we'll just view this as an HTML and let's just save it to the desktop so if you're not familiar with the standard measurement period report it's essentially three reports in one the first section will be people in actually can you guys you guys might not be able to see this so you can see the first section will always be are the people in our stability phase and it tells you the details of when it's being run so our stability phase began in January of this year runs to the end of this year and this is you use this as a check but your determination should already be done at this point once you're in the stability phase the time for making the determinations is over these people should be as they're measured the second portion will be people in there it may ministration phase now for the way we have our parameter set up for this group our administration phase is every november it goes november first until december first and that's when we make those final determinations for the following 12 months about who is part time and who is full time okay now since it's not november right now we don't have any data here we won't get that until november however we do we are in the process of measuring for next november right now we're measuring january through october of this year for determination in november and what we can do is use this to see where people are trending so we can see here if we look at this monthly average hours you know anybody over 130 hours is going to be considered full-time this is a very valuable tool to use right now because we can also see things like for instance this and we can notice that Frederick is right under that cusp so right now he's part time but we can monitor his schedule to make sure that you know if we don't want to he doesn't drift into full-time or same thing for Suzie here she's just over so you might want to consider scheduling so she's not considered full-time you can also see if there's status consistency so right here we have it says no so this means this person is a scientist full-time but because they're averaging less than 130 hours they're being measured as part time now a lot of people ask us well why can't that just update if it's measured as PTY can't just update their record to part time and that's because you don't want to override it if someone is for instance if somebody is hired as a full-time employee they could be either instability phase or for whatever reason maybe they're ours aren't being recorded properly or you just