Video instructions and help with filling out and completing Can Form 1094 B Edition

Instructions and Help about Can Form 1094 B Edition

Hello everybody this is Carrie lemon I am the Quality Assurance Manager at Ella payroll and we'll be presenting our 2016 1094 C and 295 C training webinar today my contact information is on the screen right now and I'd like to go over just a few things before we get started we have everybody in attendance currently on mute we will take questions at the end of the webinar please have your questionnaire and spreadsheet available as we will be referring to these items today as well as your information booklet which you should have previously received so thank you everyone again for your time and we'll go ahead and get started before we get into the questionnaire and spreadsheet we need to get back from you this year we will very briefly cover a few items to ensure everyone understands exactly what data is required to file these IRS forms for 2016 we will look at some of the history and terminology behind the ACA requirements for this reporting we will inform you of the IRS definition of a control group for ACA purposes as well as look at the actual forms we will be filing on your behalf the majority of our time will be spent going over the questionnaire and spreadsheet we need you to complete if you are not entering your data directly into the ACA screens available in the system we will finish up by discussing some critical dates as well as what we are doing to collect this information on a regular basis in 2017 at the end of the webinar we will take questions and after that if you want to stay and look at how you can enter this information directly into evolution bypassing the spreadsheet we will be available for that additional training as well as mentioned at the beginning we will be referring to both the questionnaire and your spreadsheet throughout the webinar today and I also have carry over from our ACA Department with me to assist with any questions you may have at the end during this webinar you can also ask questions via the chat box when we break for live questions we will answer those questions first I realize your time is valuable and possibly limited so we want to allow those in attendance that may have to leave to get the necessary information as quickly as possible we will be here as long as necessary to answer all of your questions and provide evolution training for those that may want to bypass completing the spreadsheet President Obama signed the ACA into law on March 23rd 2010 the 1094 she and 1095-c reporting requirements we are focusing on today are the result of the ACA adding IRS code six zero five six IRS Code section six zero five six requires all applicable large employers defined as employers with 50 or more FTE employees to provide annual statements detailing and employers offer of health insurance or lack of an offer to every full-time employee this includes any employee that worked for your company for one or more days during 2016 whether or not they are still active any part-time employee that enrolls in your health insurance must also be supplied an annual statement safe harbor transitional relief for employers with 50 to 99 FTE employees from the penalties accessible for not making a qualifying offer of insurance has expired and is not available for 2016 please refer to the glossary on page 8 of your 1094 and 95c guide for a complete explanation of all terms and concepts being discussed today we continue to receive and have answered a lot of questions regarding control groups first remember that animal large employer or a le is an employer with 50 or more FTE employees members of a control group must combine their FTE count to determine if they are in a le if the combined FTE count of all members of a control group together is fifty or more each individual entity within that control group is in a le to further convolute the terminology the IRS refers to single entities as well as members of control groups as a le members there are three IRS defined control groups parent subsidy groups brother-sister groups and combined groups if you are unsure of your control group status please refer to page nine in our 1094 and 95c guide for a comprehensive definition this is the final 1094 c for 2016 and is also included in your guide form 1094 see is the transmittal that must be filed with the IRS along with the employees 1095 sees the information requested on our questionnaire will allow us to properly prepare this form this is page 2 of form 294 c which reports the monthly FTE count of each member of a control group and page 3 of form 294 c lists each control group number and their f ein form 1095-c is the individual employee form that must be distributed to all applicable employees the information we are gathering on the spreadsheets will allow us to properly file these forms on your behalf now for the actual information we need to collect we need to receive this questionnaire back to comply with IRS reporting requirements I'm going to go through each line right now if you are a member of a control group you need to complete section one if you are not in a control group you can skip ahead to section two in section one we're asking for the names of every member of your control group as well as their corresponding tell apparel client ID at the end of this section we ask that you let us know who the authority of a li member is for the 1094 C transmittal the authority member is the alien number that we will file the 294 Shi transmittal for all members of the control group section number 2